Administrative and Events Coordinator - New York, NY
Job Information
ID :
#10070373
# of Positions :
1
Experience Required :
none
Duration :
Full Time Regular
Shift :
First Shift (Day)
Hours per week :
40
Job Description
Administrative and Events Coordinator
The Center for New York City Affairs
The New School
Milano The New School for Management and Urban Policy trains emerging and established professionals to succeed across the public, private, and nonprofit sectors. Here, students learn how policy is created and implemented, developing the skills necessary to ensure organizational growth, maintain competitiveness, and serve diverse constituencies. Policy analysis is a powerful tool for identifying preferred policies, but success in implementing and maintaining those policies distinguishes managers and leaders from analysts. Milano enables students to understand all aspects of policy and excel in an environment where problems require ever more collaborative solutions.
The Center for New York City Affairs at The New School seeks a full-time Administrative and Events Coordinator with experience in administration, website editing and event planning and knowledge of urban policy issues. The position includes responsibility for coordination of logistics of a heavy schedule of special events including panel discussions, lectures and other programs, as well as a role in developing these programs. It also includes primary responsibility for maintaining the Center's website. Also, the Coordinator will provide administrative support to Center staff.
Responsibilities:
-Assist Center staff in the development, management and production of 6-10 public policy events per semester
-Manage promotion and outreach for public events, new publications and project updates
-Coordinate invitations, travel and accommodations of speakers, lecturers and other VIP guests
-Track RSVPs for and attendance at events
-Act as liaison for special events with university departments including Facilities, Development, Communications, Mailroom and President's Office
-Act as liaison with vendors such as caterers, printers and photographers/videographers
-Set up and staff special events; supervise student staff at event site
-Develop, maintain and organize databases and email lists
-Assist in management of Center publishing projects; liaison with printers and distribution
-Perform regular Web site maintenance, including collecting news items from staff, drafting web copy, finding images and photo editing, designing layout and formatting content for web.
-Edit event audio, video and transcripts, and manage event content in the New School's CMS
-Collect and track expenses and invoices; process contracts for vendors
-Respond to inquiries from event attendees, Center email account and phone lines
-Provide general support to staff, including scheduling meeting spaces, assisting with technical problems, ordering supplies, submitting facilities requests, etc.
Requirements:
-Proficiency required in word processing, spreadsheet, email and database software (Microsoft Word and Excel at a minimum). Knowledge of FilemakerPro a plus.
-Knowledge of web publishing and ability to quickly learn web-based applications. Knowledge of Dreamweaver a plus.
-Knowledge of photo, audio and video editing software, such as Photoshop, Pro Tools and Final Cut Pro.
-Strong planning skills and ability to closely follow production timelines
-Ability to track budgets and process payment requests
-Solid oral and written communication skills
-Attention to detail and ability to handle several projects simultaneously
-At least two years experience in office administration and/or special events
-Experience in public policy and/or fundraising preferred.
In addition to a dynamic and progressive work environment, The New School offers a competitive benefits package, including medical and dental insurance, retirement plans, flexible spending accounts and a tuition waiver. We encourage a healthy work/life balance and offer employee assistance services, health and well-being programs and over four weeks of vacation time per year.
Apply with us and discover the rewards and opportunities in working for a world-class, urban university.
Interested candidates must apply online at: http://careers.newschool.edu/applicants/Central?quickFind=51965
The Center for New York City Affairs
The New School
Milano The New School for Management and Urban Policy trains emerging and established professionals to succeed across the public, private, and nonprofit sectors. Here, students learn how policy is created and implemented, developing the skills necessary to ensure organizational growth, maintain competitiveness, and serve diverse constituencies. Policy analysis is a powerful tool for identifying preferred policies, but success in implementing and maintaining those policies distinguishes managers and leaders from analysts. Milano enables students to understand all aspects of policy and excel in an environment where problems require ever more collaborative solutions.
The Center for New York City Affairs at The New School seeks a full-time Administrative and Events Coordinator with experience in administration, website editing and event planning and knowledge of urban policy issues. The position includes responsibility for coordination of logistics of a heavy schedule of special events including panel discussions, lectures and other programs, as well as a role in developing these programs. It also includes primary responsibility for maintaining the Center's website. Also, the Coordinator will provide administrative support to Center staff.
Responsibilities:
-Assist Center staff in the development, management and production of 6-10 public policy events per semester
-Manage promotion and outreach for public events, new publications and project updates
-Coordinate invitations, travel and accommodations of speakers, lecturers and other VIP guests
-Track RSVPs for and attendance at events
-Act as liaison for special events with university departments including Facilities, Development, Communications, Mailroom and President's Office
-Act as liaison with vendors such as caterers, printers and photographers/videographers
-Set up and staff special events; supervise student staff at event site
-Develop, maintain and organize databases and email lists
-Assist in management of Center publishing projects; liaison with printers and distribution
-Perform regular Web site maintenance, including collecting news items from staff, drafting web copy, finding images and photo editing, designing layout and formatting content for web.
-Edit event audio, video and transcripts, and manage event content in the New School's CMS
-Collect and track expenses and invoices; process contracts for vendors
-Respond to inquiries from event attendees, Center email account and phone lines
-Provide general support to staff, including scheduling meeting spaces, assisting with technical problems, ordering supplies, submitting facilities requests, etc.
Requirements:
-Proficiency required in word processing, spreadsheet, email and database software (Microsoft Word and Excel at a minimum). Knowledge of FilemakerPro a plus.
-Knowledge of web publishing and ability to quickly learn web-based applications. Knowledge of Dreamweaver a plus.
-Knowledge of photo, audio and video editing software, such as Photoshop, Pro Tools and Final Cut Pro.
-Strong planning skills and ability to closely follow production timelines
-Ability to track budgets and process payment requests
-Solid oral and written communication skills
-Attention to detail and ability to handle several projects simultaneously
-At least two years experience in office administration and/or special events
-Experience in public policy and/or fundraising preferred.
In addition to a dynamic and progressive work environment, The New School offers a competitive benefits package, including medical and dental insurance, retirement plans, flexible spending accounts and a tuition waiver. We encourage a healthy work/life balance and offer employee assistance services, health and well-being programs and over four weeks of vacation time per year.
Apply with us and discover the rewards and opportunities in working for a world-class, urban university.
Interested candidates must apply online at: http://careers.newschool.edu/applicants/Central?quickFind=51965
Company Information
Name :
Description :
The New School is a legendary, progressive university comprising eight schools bound by a common, unusual intent: to prepare and inspire its 9,400 undergraduate and graduate students to bring actual, positive change to the world. In addition to its 70 graduate and undergraduate degree-granting programs, the university offers certificate programs and more than 1,000 continuing education courses to 13,000 adult learners every year.
Type :
Direct Employer
Address :
79 5th Avenue
New York, NY 10003
New York, NY 10003
Application Information
|
||||||||
|
||||||||
|
|
||||||||
