WV11105 Staff Assistant II - Indianapolis, IN
Job Information
ID :
#10071104
# of Positions :
1
Experience Required :
5 years
Duration :
Part Time Regular
Shift :
First Shift (Day)
Hours per week :
20
Job Description
Wilbur Smith Associates is a full-service international transportation and infrastructure consulting firm providing planning, engineering, design, economic and construction-related services for projects worldwide. We have experienced tremendous growth and plan to continue. We were founded in 1952, and are 100% employee owned. Our culture is one that encourages intelligent risk and is performance based, yet we're also family-focused. This environment allows our staff members to reach their full potential. We currently have an exciting opportunity in our Indianapolis, Indiana office for the follow position:
Staff Assistant II
Essential Responsibilities: Serves as primary contact for administrative needs and acts as receptionist for office or core service unit Greets visitors and responds to requests. Coordinates visits and/or meetings which may include scheduling conference rooms, preparing agendas, reports, visual aids, etc. Answers telephone and refers calls to appropriate staff. Maintains office and/or project calendars and office bulletin boards. Provides administrative support using standard and/or specialized office equipment May include typing, data entry, creating and maintaining databases, collecting data, creating spreadsheets, memos, reports, etc. Prepares project and office correspondence, including creating, formatting, editing, and proofreading transmittals, reports, spreadsheets, and meeting minutes. Maintains records, files, and information as applicable. Performs necessary modification of filing, records, and information retention and maintenance systems in accordance with office or department needs. Handles incoming and outgoing documents Copies, faxes, scans documents. Sends, receives, and distributes mail and overnight or express delivery packages. Oversees supplies and office equipment Maintains postage machines. Orders and receives or purchases supplies, coordinates needed repairs and/or maintenance for office machines. Assists with client reports and marketing efforts Assist in preparation of proposals and presentations, pre-qualifications, and pre-certifications. Prints and binds reports as needed. Assists with accounting activities Processes vendor invoices. Maintains petty cash/operating fund. Uses BST to assist with AR (run queries, review reports, print delinquent accounts, bring variances to project manager’s attention).
Minimum Requirements: High school diploma or equivalent and 5 years of relevant professional office experience. Proficient in the use of MS office and basic office equipment. Associate's Degree Preferred.
To learn about Wilbur Smith Associates and to apply online, please visit our website at www.WilburSmith.com. Please reference job # WV11105 when applying.
EOE M/F/D/V
Staff Assistant II
Essential Responsibilities: Serves as primary contact for administrative needs and acts as receptionist for office or core service unit Greets visitors and responds to requests. Coordinates visits and/or meetings which may include scheduling conference rooms, preparing agendas, reports, visual aids, etc. Answers telephone and refers calls to appropriate staff. Maintains office and/or project calendars and office bulletin boards. Provides administrative support using standard and/or specialized office equipment May include typing, data entry, creating and maintaining databases, collecting data, creating spreadsheets, memos, reports, etc. Prepares project and office correspondence, including creating, formatting, editing, and proofreading transmittals, reports, spreadsheets, and meeting minutes. Maintains records, files, and information as applicable. Performs necessary modification of filing, records, and information retention and maintenance systems in accordance with office or department needs. Handles incoming and outgoing documents Copies, faxes, scans documents. Sends, receives, and distributes mail and overnight or express delivery packages. Oversees supplies and office equipment Maintains postage machines. Orders and receives or purchases supplies, coordinates needed repairs and/or maintenance for office machines. Assists with client reports and marketing efforts Assist in preparation of proposals and presentations, pre-qualifications, and pre-certifications. Prints and binds reports as needed. Assists with accounting activities Processes vendor invoices. Maintains petty cash/operating fund. Uses BST to assist with AR (run queries, review reports, print delinquent accounts, bring variances to project manager’s attention).
Minimum Requirements: High school diploma or equivalent and 5 years of relevant professional office experience. Proficient in the use of MS office and basic office equipment. Associate's Degree Preferred.
To learn about Wilbur Smith Associates and to apply online, please visit our website at www.WilburSmith.com. Please reference job # WV11105 when applying.
EOE M/F/D/V
Company Information
Name :
Wilbur Smith Associates
Description :
Wilbur Smith Associates
Type :
Direct Employer
Address :
PO Box 92
Columbia, SC 29202-0092
Columbia, SC 29202-0092
Application Information
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